Kimchi Teaching

Living, Teaching, and Traveling in Korea

Apostilled Bachelor’s Diploma

on February 8, 2012

Alright so you know what a Bachelor’s Diploma is, I hope, or this will be way more problematic than i can explain to you. Anyways, well now to find out how in the world do you Apostille your degree and what does that even mean!. Well it’s pretty simple first lets have the technical definition: “It specifies the modalities through which a document issued in one of the signatory countries can be certified for legal purposes in all the other signatory states.” Right now when i read this i hear blah blah blah blah legal document. So I give you the translated version into actual understandable English it means that: “The document is real, or in this case your degree is real” . So the steps to getting this done are listed below.

Summary of Steps-

(this is the summary if you want the in-dept of how to do these steps please read the whole post)
  1. Make copies of your original diploma
  2. Get your COPIES notarized (bank, UPS, USPS, Ect.)
  3. Find your State’s, Secretary of State 
  4. Get your COPY of your diploma Apostilled by Your Secretary of State (In person or by mail)
  5. Celebrate because you finished getting the copy of your diploma Apostilled!

One thing to note is that you DO NOT need to get your diploma notarized or aposilled in the same state you graduated school in. HOWEVER, you can only get the notarized copy apostilled by the same state! (for example this means you CAN NOT get your diploma notarized in Texas and apostilled in Oklahoma. It has to be the same state Texas-Texas or Oklahoma-Oklahoma.)

So this one is fairly easy to do. It looked much scarier when i originally was trying to find out how to do this. First let me tell you, this will only be a how-to if you already have your degree in hand. I’m not sure the process you will have to go through if you are graduating at a later date. Also the information given is through the knowledge of a US Citizen. Now that I have that out of the way.

1- Make copies of your original diploma

The very first thing you need to do is actually make a copy of your diploma. This is fairly easy to do if your printer has a scanner. If it does not you can go to the UPS Store or the library (but they will charge you a fee). No it does not need to be on fancy paper, it just needs to be a copy, making sure that everything on the diploma shows up on the copy. See that wasn’t so hard. Honestly it’s best if you make a few copies, i made about 3, because in the long run you don’t want to have to go through this whole process again.

2- Get your COPY notarized

Well now it’s the second step! You need to get your copy of the diploma notarized, (to attest to or authenticate a document, contract, etc. as a notary, thanks Wikipedia again!). Honestly this step isn’t so hard when you figure it out. You have to go and visit a Notary Public, seems kind of scary right, it’s not i promise. They are really easy to find in the U.S., as far as i know EVERY bank in the US has at least one Notary working in it. Yet it would be wise to call your local bank and make sure they are in that day, before going. Other places are: some UPS store (make sure to check online if the service is offered at your local UPS), the Post Office, some Real Estate agencies and your County Clerk, however these places usually charge a fee, as well as some banks. As for me my local bank did my notarizing for free, they didn’t even check that i was a member of the bank oddly enough. All you have to do is bring your ORIGINAL and the COPIES. Let me tell you this in big bold letters DO NOT LET THEM NOTARIZED YOUR ORIGINAL DIPLOMA, YOU DO NOT WANT TO SEND YOUR ORIGINAL TO KOREA ONLY THE COPY!!! You just have to bring the original so that the notary can verify the copy is the exact same. The only thing my Notary wrote on it was “This is a certified and true copy.” then had her signature, the date her notary expires and her official seal.

  

3- Find your State’s, Secretary of State

 Most Secretary of State Offices will offer a faster service if you visit them in person. The table below is for reference purposes only and is subject to change!!

This one is generally pretty straight forward (find your state, check to the website or phone number to make sure prices and address has not changed). All you have to do is look up whatever state, territory or district that you got your COPY notarized at. For example I got my copy notarized at my bank in West Virginia (the state you have to send your background check too, but that’s for later), so this means i had to get it Apostilled in WV. Well i went to the handy-dandy chart and found West Virginia. Then called to confirm information.

State
Address
Phone/Fax
Web
Cost
Alabama
State Capitol, Room E-204
600 Dexter Ave.
Montgomery, AL 36104
334-242-7210
$5
Alaska
P.O. Box 110015
Juneau, AK 99811- 0015
907-465-3509
$2
Arizona
1700 W. Washington,
7th Floor, Phoenix, AZ
85007-2888
602 542-4086
602 542-4758
$3
Arkansas
State Capitol
Little Rock, AR 72201-1094
501-682-1010
Arkansas Secretary of State
$10
California
P.O. Box 942877
Sacramento, CA 94277-0001
916-653-3595
California Secretary of State
$20
Colarodo
1560 Broadway, Suite 200
Denver, CO 80202
303-894-2680
303-894-2680 Or
303-894-2200, # 9500
Colarado Secretary of State
Mail: $2
In Person: $17
Conecticut
30 Trinity Street, Hartford, CT 06106
860-509-6135

Conecticut Secretary of State

$20
Deleware
401 Federal St., Suite 3
Dover, DE 19901
302- 302/739-4111
 
$10
District of
Columbia
441 4th St. N.W. (One Judiciary Square)
Washington, D.C.
202-727-3117
D.of Columbia Secretary of State
$10
Florida
Department of State
Division of Corporations
Apostille Certification
P.O. Box 6800
Tallahassee, FL 32314-6800
804-488-7521
Florida Dept of State International Affairs
$10
Georgia 2 Martin Luther King Jr. Drive SE
Suite 1104, West Tower
Atlanta, GA 30334-1530
404-327-6023
Georgia Secretary of State
$10
Hawaii
State Capitol, 5 th Floor,
Honolulu, Hawaii 96813
808- 586-0255
Hawaii Lieutenant Governor (SOS)
$1
Idaho
Secretary of State
PO Box 83720
450 N 4th Street
Boise ID 83720-0080
208 -332-2810
Idaho Secretary of State
$10
Illinois
111 E. Monroe St.
Springfield, IL 62756
217-782-7017
Illinois Secretary of State
$2
Indiana
Indiana Secretary of State
Authentication Department
302 W. Washington Street, Room E-018
Indianapolis, IN 46204
317 -232-2677 OR
317-232-6532
Indiana Secretary of State
Free: No Charge
Iowa
Lucas Building
First Floor, Public Service
Des Moines, IA 50319
515-281-5204
Iowa Secretary of State
$5
Kansas
Kansas Secretary of State
Memorial Hall, 1st Floor
120 SW 10th Avenue
Topeka, KS 66612-1594
785-296-4564
Kansas Secretary of State
$7.50
Kentucky
Office of the Secretary of State Apostilles Branch
700 Capital Avenue, Suite 156  Frankfort, KY  40601
502) 564-7330
Kentucky Secretary of State
$5
Louisianna
Louisiana Secretary of State  Commissions Division
P. O. Box 94125
Baton Rouge, LA 70804-9125
225 922-0330
Louisianna Secretary of State
$20
Maine Please visit website for more details

207-624-7650 OR 207- 624-7736

Maine Secretary of State
$10
Maryland Please visit website for more details
410 – 974-5521
Maryland Secretary of State
$5
Massachusetts
McCormack Building, Room 1719
One Ashburton Place
Boston, MA 02108
617-727-2832
Massachusetts Secretary of State
$6
Michigan
Department of State
Office of the Great Seal
7064 Crowner Boulevard
Lansing, MI 48918
517-373-2531
Michigan Secretary of State
$1
Minnesota
60 Empire Drive, Suite 100 Saint Paul, MN 55103-2141
651-296-2803
Minnesota Secretary of State
$5
Mississippi
Mailing Address:
P.O. Box 136
Jackson, MS 39205-0136
601-359-1615
Mississippi Secretary of State
$5
Missouri
Commissions
Secretary of State’s Office
600 West Main, Room 322
Jefferson City, MO 65101
573-751-2783
Missouri Secretary of State
$10
Montana Please Contact State office for operating hours and mailing address.
406-444-1877
Montana Secretary of State
$10
Nebraska
Nebraska Secretary of State
Notary Division
PO Box 95104
Lincoln, NE 68509
402-471-2558
Nebraska Secretary of State
$10
Nevada
Nevada Secretary of State
101 North Carson St., Suite 3
Carson City, NV. 89701
775 684 5708
Nevada Secretary of State
$20
New Hampshire
Secretary of State’s Office, 107 North Main Street, Concord, NH 03301
603-271-3242
New Hampshire Secretary of State
$10
New Jersey
NJ Division of Revenue, Notary Unit, PO Box 452, Trenton, NJ 08646
609.292.4087
New Jersey Deparment of Treasury
$25
New Mexico
325 Don Gaspar – Suite 300, Santa Fe, New Mexico 87503
800-477-3632
New Mexico Secretary of State
$3
New York
Upstate Counties
One Commerce Plaza, 99 Washington Avenue, Suite 600, Albany, NY 12231
518-474-4770
New York Departmemt of State
$10
New York
Down State
Counties
The nine down state counties are New York, Kings, Queens, Bronx, Westchester, Nassau, Suffolk, Rockland and Richmond
212-417-5684
Please contact them by telephone for further information
$10
North Carolina
PO Box 29622
Raleigh, NC 27626-0622
919-807-2140
North Carolina Secretary of State
$10
North Dakota
Capitol Building
600 E Boulevard Ave., Dept 108
Bismarck, ND 58505
701-328-2900
North Dakota Secretary of State
$10
Ohio
30 East Broad St.
15th Fl.
Columbus, OH 43266-0418
877-767-6446
Ohio Secretary of State
$5
Oklahoma
2300 N. Lincoln
Room 101
Oklahoma City, OK 73105
405 522-8604 OR
405-521-4211
Oklahoma Secretary of State
$25
Money Order
Cashier CHQ
Oregon
Corporation Division
Notary Public section
255 Capitol St. NE Suite 151
Salem, OR 97310
503-986-2593
Oregon Secretary of State
$10
Pennsylvania
Pennsylvania Department of State  Bureau of Commissions, Elections and Legislation Room 210 North Office Building Harrisburg, PA 17120
717 787-5280
Pennsylvania Secretary of State
$15
Rhode Island
Office of the Secretary of State Authentications/Certifications 148 W. River Street Providence, RI 02904
401-222-1487
Rhode Island Secretary of State
$5
South Carolina
P.O. Box 11350
Columbia, SC 29211
803-734-2119
South Carolina Secretary of State
$2
South Dakota
500 East Capitol
Pierre, SD 57501-5077
605-773-3537
South Dakota Secretary of State
$5
Tennessee
312 Eighth Avenue North
6th Floor, William R. Snodgrass Tower
Nashville, TN 37243
615-741-3699
Tennessee Secretary of State
$2
Texas
P.O. Box 12079
Austin, TX 78711
512-463-5705
Texas Secretary of State
$15
Utah
210 State Capitol
Salt Lake City, UT 84145-8414
801-538-1040
Please contact State Office for more details
$5
Vermont
Office of the Secretary of State
26 Terrace Street
Montpelier 05609-1101
Attn: Kathy Watters
802-828-2308
Kathy Watters
Vermont Secretary of State
$2
Virginia
830 East Main Street, 14th Floor
Richmond, VA 23219
804-786-2441
Virginia Secretary of State
$10
Washington
PO Box 40228
OLYMPIA WA 98504-0228
360 586-2268
Washington Secretary of State
$15
West Virginia
Capitol Building
1900 Kanawha Blvd. East
 No. 157-K
Charleston, WV 25305-0770
304-558-6000
West Virginia Secretary of State
$10
Wisconsin Please visit site for more information
608) 266-5503
Wisconsin Secretary of State
$10
Wyoming
The Capitol Building
200 West 24th Street
Cheyenne, WY 82002-0020
307-777-5342 OR
307-777-5346
Wyoming Secretary of State
$3

 

4- Get your COPY of your diploma Apostilled

Alright well now to get your COPY Apostilled. Personally i though it was just as faster taking the morning off of work and driving down to get everything done. Before i went, i logged on to the website that was listed with my state and printed off the form to have everything apostilled. If you go to your secretary of state website and then search for “Apostilled” it should come up. They will have extra copies of the form for you to fill out, if you come in person or if needed. So do not worry if you couldn’t find the form on their site. However be prepaired, because most states do charge a fee for apostilling documents.

Anyways i went to the address that i listed above and got everything Apostilled. Other than me coming in with my documents, i just had to sit in a chair for 15 mins while they went into the back and checked everything. The TA-DA i was done, well other then paying the lady.

I did ask. “if i was the mail in the form how long would it take.” She responded about 3-5 business days depending on the demand and what time of year it was. (Remember this is for my state, your state might differ and if you are mailing it in, it’s best to call and get an answer on a time-line) So if it is not possible for you to go directly to your secretary of state, then don’t fret it does not take too long to get it back. I do have a tip however if you are mailing in your documents. Make sure that you buy 2 prepaid envelopes with tracking from USPS. Included one of the envelopes inside with your address on it as well as all the forms and your documents to be apostilled. This will allow you to know exactly when your package is being sent back to you. There is nothing worse then sitting in front of your mail box watching all the other people get their mail!!

5- The final step is now celebrating!

You have made it through getting your Bachelor’s Diploma with Apostille Attached!! So now it’s time to play the music video and dance!!

I take no credit for this music video! It’s just in good fun to included it and honestly just makes me smile and jealous because i so can not dance like that!

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23 responses to “Apostilled Bachelor’s Diploma

  1. jfrsmth says:

    I am an American currently living in the Philippines. I taught in Korea a few years ago, and came here.

    However, I’d like to teach in Korea again but am against what appears to be insurmountable obstacles. I wonder how much more difficult this process will be from here. Not only that, but the criminal record check as well. Can you offer any advice or suggestions?

    By the way, I appreciate your website. It is simple and understandable. Some of the other sites I visited are just too technical. Thanks!

  2. Amanda says:

    This is really helpful…exactly what I was looking for. Thank you!

  3. tee says:

    Super detailed & helpful. Thanks so much. This process can be such a pain in the butt!

  4. Lysa says:

    Thank you so much for having all this available! I went to my bank (Wells Fargo) in my hometown to get the notary done, but they turned me down, saying I needed some form saying they could notarize the “copy” of my degree. So I returned home frustrated & began researching, only to find that you & others have posted the same thing, and that I was doing the right thing, not my bank. And because I saw your images and gained the same info, I went to my bank in the next town over. They notarized the copy of my degree right then & there, and it looked just like yours, so I knew they knew what they were doing. So thank you, thank you for giving me the strength to try again after the first attempt. Now I’m waiting for the Secretary of State to return my notarized degree with the Apostille ^-^

  5. Morgan says:

    This was so helpful, thank you! I just had mine apostilled today and it was way easier than I had expected.

    • kkaholo says:

      You are very welcome. I know it sounds way for difficult then it is! When i first read about it i dreaded going and getting it done so much. But realized it wasn’t as hard and complicated as other websites stated!

  6. Emilie says:

    wow, this completely takes a load off!!! lol! I went to the Korean Consulate a couple of weeks ago for info on how to do this, what they were looking for, and the education department assistant couldn’t help me, so thank you so so much

  7. […]  apostille Bachelor’s diploma how-to guide: 1. https://kimchiteaching.wordpress.com/2012/02/08/apostilled-bachelors-diploma/ […]

  8. elaine says:

    Hi! I had a quick question! You said that our degree has to be notarized and apostilled in the same state. Can it be from a state we’re not a resident in? I know i know…silly question. But I’d still like to know!

    • kkaholo says:

      Yes it can be a different state than the one you graduated in or live in! 🙂

      • Lucio says:

        Secretary of State of Alabama did not want to apostille copy of my degree, which was also notarized in Alabama, because it was originated by a University located in Washington DC.
        In Washington DC they said me that they don’t care where the original document is originated, but they need a DC notarization.
        It seems I should go to DC to notarize the copy again…..

      • kkaholo says:

        I have never heard of your problem before. It matters where you notarize it not where your degree is. They are actually wrong about this.

        I would visit them again. And have them call the apostille office of dc so dc can explain to them. They are wrong. Unless the law changed in 2 weeks this isnt right. Maybe you got someone who doesnt know.

        Sorry for your badluck.

  9. Kena says:

    Just tried to get an apostille in Indiana and had the same problem as Lucio. Indiana Secretary of State would NOT give me an apostille even though I had the copy notarized in Indiana. They said it had to be notarized by the school itself and sent to the Secretary of State of the school’s location.

    Their website did not say that though and I think it’s a load of crap. And I’m really ticked for wasting money on the copies and notary fee. I may call later to complain.

    • kkaholo says:

      I guess maybe the law is changing soon. As of right now there is no official word. I asked my Secretary of State through and emailing answer service and the wrote back “If the document in question is notarized in our state we are legally able to apostille it to be an official document.” However i can see this rule changing that it has to be notarized by the school because that does seem more true then just going to a random bank.

  10. Skøtt Žæk says:

    This is amazing. Thank you for the write up. I’ve read some of the comments about difficulties too so I’m going to call ahead to the Secretary of State and see what my state’s current laws are with regards to apostatizing a diploma copy that has been notarized by a bank or USPS mailing service.

    • kkaholo says:

      Thank you. I hope that you were able to get a simple answer. It seems that a lot of government agencies aren’t quite sure what it happening so they all give you different answers. Good Luck!

  11. Sura says:

    *** Firstly thank you so much for this information, very helpful! however I would like some clarification, I have been accepted to study abroad in Italy, i am currently living in NYC and need my high school diploma and and transcripts notarized, which i received in Florida in order to request a declaration of Value from the Italian Consulate here in NYC. From what you are saying I can get them notarized and apostilled in New York so long as they are both from the same state, and necessarily Florida? Please advise me at your earliest convenience!

  12. Kenny says:

    Great info! Thank you!

  13. Did you have all 3 copies notarized and apostilled or just one?

  14. […] you have all of your documents ready. The two main documents that they are talking about are your apostilled and notarized Bachelor’s Degree and your FBI background check. Both of these links will break down exactly how you go about taking […]

  15. […] A photocopy of your university diploma that has been notarized and apostilled at the state level (if you’re lucky, your university may have a service to do this for […]

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